Improve Collaboration and Compliance

Any legal matter requires documentation, usually lots of documentation. In recent years there has been explosive growth in the volume of paper and electronic records being generated and retained by most law firms as a result of the increased need for regulatory compliance, enhanced focus on ethical conduct, adherence to client requirements, and the movement to electronic law practice.

Every time a law firm takes on a new client or case, it will either receive or generate documentation. This means that data storage is continually being pushed to capacity. Completed cases require moving to archive, but must be available if an issue arises.

Legal firms with a number of offices in different cities may have lawyers collaborating on a case and the most up-to-date changes need to be available in both offices regardless of where the changes originated.

Maintaining Data Security and Integrity

When data is moved, ensures that all existing file specific metadata, including ACLs, Shares, Local users and Groups are applied. Client confidentiality is maintained, as individual files are prevented from being viewed or accessed.

History and Change Tracking

Requires detailed logging of each transaction to ensure that a fully traceable legal audit trail of document location; including date time stamps, personnel responsible for relocation and versions, is available.

Version and Revision Consistency

When attorneys in different offices are working on the same files, requires both data synchronization and localized access for the attorneys in each office.